The Data Privacy Statement of 1st Keyworth Scout Group (the 'Group') sets out what information we collect, how we collect it, and what we do with it. Any personal data that we collect will only be in relation to the work we do with our members and through our relationships with supporters, donors and funders.
Young people: This refers to a combination of information such as your name, contact details, your child's name, date of birth and any special needs/disabilities/dietary requirements that you supply to us or is otherwise supplied to us.
Adult volunteers: In the case of an adult member, this refers to a combination of information such as your name, contact details, date of birth and any special needs/disabilities/dietary requirements that you supply to us or is otherwise supplied to us.
For Young people and adults your information is collected when a member joins the Group and when we request information specifically from you in relation to specific activities and other events.
We will update your information whenever we can to keep it current, accurate and complete.
We are committed to the protection of personal information. We generally store personal information in one of two secure digital online database systems where access to that data is restricted and controlled.
Online Scout Manager is an online membership system run by Online Youth Manager Ltd. This is a secure membership database where we store the personal information of adults and youth members for the day to day running of the group. Our leadership team use their own computers, tablets and mobile phones to access Online Scout Manager.
Compass is the online membership system of The Scout Association. This system is used for the collection and storage of adult personal data who have undergone a Disclosure and Barring Service (DBS) check.
When attending a large-scale Scouting event we are sometimes required to share personal information to event organisers via their own online systems. Examples include County and District camps.
We will retain your personal information throughout the time you/your child(ren) are a member of 1st Keyworth Scout Group. We will retain your full personal information for a period of one year after you have left 1st Keyworth Scout Group and in a much more limited form (just name, badge and attendance records) for a period of up to 15 years (or until the age 21) to fulfil our legal obligations for insurance and legal claims.
We will also keep any Gift Aid claim information for seven years as required by HMRC.
You are entitled to a copy of the information we hold about you and can request that this information is corrected, deleted or restricted to a specific purpose.
Requests must be submitted in writing to: Graham Blakey - Group Scout Leader
At: The Scout Hut,
Elm Avenue,
Keyworth,
NG12 5AN
September 2018